The following amendments to the BCFFF Constitution and B-Laws (2018) are submitted to the membership for their consideration as a Special Resolution at the The 2026 Annual General Meeting of the BC Federation of Fly Fishers to be held May 23rd 2026.
RESOLUTION 1 — Youth Membership Fee Waiver
(By-Law 2.7)
BE IT RESOLVED that By-Law 2.7 (Annual Subscriptions) be amended to include the following subsection:
2.7.3: Notwithstanding the dollar values established by the Board, any individual who is 18 years of age or younger at the time of their membership application or renewal shall be exempt from paying annual subscription fees.
RESOLUTION 2 — Modern Financial Transactions
(By-Laws 10.6, 10.7; new By-Law 10.11)
BE IT RESOLVED that By-Laws 10.6 and 10.7 be amended, and a new By-Law 10.11 be added, to read as follows:
10.6 Payments: All payments shall be made by cheque, Federation-authorized credit card, electronic transfer, or other recognized vehicles of modern currency transmission, except for minor petty cash transactions if such a fund is in use.
10.7 Authorization: All cheques, electronic transfers, or other currency transmissions drawn on the Federation’s accounts shall be authorized by two of the following officers: President, Vice-Presidents, or Treasurer. In the case of electronic transmissions, ‘authorization’ shall mean documented approval (such as email or dual-user digital banking verification) by two of the designated officers before the transaction is finalized.
10.11 Modern Payment Oversight: The Treasurer is authorized to issue Federation credit cards to Directors or contractors for expenses and services associated with Federation business. All credit card statements, electronic transfer records, and associated receipts must be presented to the Board for review and approval on a quarterly basis. All such spending remains subject to the limits established under By-Law 10.8.
RESOLUTION 3 — Removal of Secretary as Elected Officer
(By-Laws 5.2, 7.3, 8.3, 10.7, 12.2, 13.5)
BE IT RESOLVED that the By-Laws be amended to remove the Secretary as an elected Director and Officer position, and to reassign administrative duties as follows:
1. By-Law 5.2(c) and By-Law 7.3: The word ‘Secretary’ shall be struck from the list of Executive Officers to be elected at the AGM.
2. By-Law 8.3 (Administrative Duties and Records): This section shall be renamed ‘Administrative Duties’ and amended to read: ‘The Board shall be responsible for Federation correspondence, issuing meeting notices, and the custody of all records required under the Societies Act. These duties may be fulfilled through electronic systems, automated note-takers, or by members or contractors designated by the Board.’
3. By-Laws 10.7 (Signing of Cheques) and 12.2 (Common Seal) shall be amended to remove the Secretary as a mandatory signing authority or custodian, with these roles now falling to the President, Vice-Presidents, or Treasurer.
RESOLUTION 4 — Modernization of Language
(By-Laws 1.2, 2.1)
BE IT RESOLVED that the Board is authorized to perform a comprehensive administrative review of the Constitution and By-Laws to replace all gender-specific language with gender-neutral language, or the appropriate title, ensuring the grammatical integrity of the document is maintained, and to update the language in the following By-Laws to be more inclusive:
By-Law 1.2 is repealed and replaced with:
‘1.2 In these By-Laws, references to a person or individual include all people, and include corporations or other legal entities where the context requires.’
By-Law 2.1 is amended to read:
‘2.1 Membership is open to all individuals, fly fishing clubs, and other organizations or corporations who wish to support the purposes of the Federation and who agree to abide by the ethics and rules expressed in the Constitution and these By-Laws.’
RESOLUTION 5 — Online/Hybrid Meetings and Digital Notice
(By-Laws 1.4, 13; new By-Law 13.7)
BE IT RESOLVED that, in order to facilitate online and hybrid meetings and other forms of digital communication:
By-Law 1.4 is repealed and replaced with:
‘1.4 Incorporation and registration of the Federation shall follow the laws and regulations of British Columbia as promulgated from time to time. For the purposes of these By-Laws, any reference to ‘in writing’ or ‘notice’ includes communications sent via email or other digital means.’
New By-Law 13.7 is added:
‘Notwithstanding any other provision in these By-Laws, General Meetings may be held in person, by electronic means, or both, as determined by the Board. Any member participating by electronic means that permits real-time communication is deemed present for quorum. Voting may be conducted by any method, including electronic means, that the Board determines is capable of accurately recording and tallying the votes.’
Resolution #6: Alignment of Quorum with the Societies Act
(By-Law 13.2, 5.12)
BE IT RESOLVED that By-Law 13.2 (General Meeting Quorum) is repealed and replaced with:
“13.2: The quorum for the transaction of business at a General Meeting is three (3) voting members present at the commencement of the meeting.” (Note: This matches Section 82 of the Act.)
By-Law 5.12 (Board Meeting Quorum) is repealed and replaced with:
“5.12: The quorum for the transaction of business at a meeting of the Board is a majority of the Directors then in office.”
(Note: This matches Section 54 of the Act and automatically adjusts if you have board vacancies.)
Resolution #7: Expanded Board Eligibility (Directors-at-Large)
To clarify that members can serve on the Board without holding a specific Officer or Regional role.
BE IT RESOLVED that By-Law 5.1 (Board Composition) is amended to include:
“5.1.3: In addition to Executive Officers and Regional Directors, the Board may include up to three (3) Directors-at-Large.”
By-Law 5.2 (Composition) is updated to add:
“(d) Directors-at-Large as elected by the membership at an AGM or appointed by the Board to fill a vacancy.”
By-Law 8.4 (Duties of Directors-at-Large) is added:
“8.4: Directors-at-Large shall support the purposes of the Federation, attend Board meetings, and may be assigned specific projects or committee leadership roles by the President.”